Diocesan Finance Office

Personnel

The team in the office comprise of the Diocesan Financial Administrator, Senior Accountant, four accountants and a cashier.

The office serves the development, pastoral, administration departments and in a wider sense the diocesan institutions. It ensures sound financial management in all these sectors within the diocese. It is guided by the diocesan financial policy and procedures manual.

Functions of the office

(i) Budgeting

The office is involved in budgeting for the diocesan programs activities

(ii) Monitoring and Evaluation

Once the projects are running, the office uses laid down mechanism to monitor the projects. The following tools are used: Payment vouchers, Imprest requisition and reconciliation forms, Local purchase orders. It ensures that the support documents presented are authentic. These include delivery notes, receipts, invoices, support for travel and workshops/seminars attendance etc.

Internal controls of checking, approval and authorization of payments are always followed.

(iii) Reporting

Periodic financial reports are prepared on timely basis. These will show the performance of the projects in comparison with the budgets, thus bringing out any variances during the period (on quarterly, half yearly and annual basis). This goes in line with the donor requirements and also the internal formats for the internal reports.